01 NCAC 26B .0210          TUITION: ROOM: BOARD AND MANDATORY FEES

(a)  The cost of tuition for the course of study selected by the scholarship recipient is a proper charge against the state.

(b)  Reasonable Board Allowance

(1)           Charges against the state for reasonable boarding charges are allowed under a "full" scholarship.

(2)           If the institution operates (or has contracted for) a regular, full‑scale dining facility (serving three full‑scale meals per day, seven days a week), the allowance for board for each eligible student shall be the institution's estimate of the average student's board costs for eating in the institution‑operated dining facility for the academic year.

(3)           If no regular, full‑scale dining facility is operated, the allowance for board for each eligible student shall be a monetary allowance as determined by the Director of the Budget.

(4)           Those recipients entitled to receive a board allowance shall receive it from the institution in the form of periodic advances each month, quarter or semester.  These advances may take the form of cash (check) or meal tickets, depending upon the facilities and practices in a particular institution.

(c)  Reasonable Room Allowance

(1)           Charges against the state for reasonable room allowance are allowed under a "full" scholarship.

(2)           If the eligible student resides in an institution‑operated dormitory, the allowance to the institution for furnishing a room in kind shall be the applicable regular session rate for the dormitory room occupied, excluding non‑mandatory fees.  The term "dormitory" does not include fraternity houses or student apartments.

(3)           If the eligible student does not reside in an institution‑operated dormitory, the allowance to the recipient for room shall be a monetary allowance as determined by the Director of the Budget.

(4)           Those recipients entitled to receive a room allowance shall receive same from the institution in the form of periodic advances each month, quarter or semester.

(d)  A recipient shall receive fees required to be paid as a condition to remaining in the institution and pursuing the course of study selected, excluding charges or fees for books, supplies, tools and clothing. In other words, if a fee is mandatory, the scholarship covers it; if it is not, the student must pay it.  The test of what constitutes a mandatory fee is whether or not a student will be permitted to remain in school and pursue the course of study selected if the fee is not paid, and whether or not this applies equally to students in the same course who are not under the scholarship program.

History Note:        Authority G.S. 143B‑1220 through 143B-1227;

Eff. February 1, 1976;

Readopted Eff. February 27, 1979;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. February 2, 2016.